Preparing to go on Vacation

time for vacationAs a small business owner, you might think it a nearly impossible proposition that you would get away for even a week on a “real” vacation, one that is not consumed by attention to business matters and then suddenly cut short by a business-related emergency. However, with advance planning and adherence to some basic protocols, it can really be done.

Some tips to help you have a vacation from your daily business duties without allowing your business to sink into a state of turmoil are given below:

  1. Vacation During the Lulls: Most businesses are subject to a cycle of busy and slow seasons throughout the year, and one way to ease the stress of worrying about your business while away is to schedule you vacation during a lull.
  2. No Major Moves While Away: It is best not to begin a major new project, like launching a new website or conducting a big marketing campaign, while away from the helm. Delay signing all contracts as well until you are back and able to scrutinize them in “non-rush mode.” “Major moves” often run into snags and glitches, and you may need to be there personally to deal with such problems.
  3. Delegate Duties and Preempt Problems: Appoint one employee in charge while you are away, and make sure everyone knows they are to follow his instructions. Also leave a list of how to handle various problems, such as computers breaking down, Internet connections failing, or the company website being out of commission. Let everyone refer to that list to handle emergencies when the person you left in charge is not available.
  4. Minimize Communications to the Essential: Have your employees send you only one email at the end of each day summarizing the day’s activities, problems, and successes. Let everything that only you can do, but that can wait, be printed and placed on your desk for when you return. If, and only if, it is a true emergency, should you be called on the phone.
  5. Don’t Call-Forward to Your Cell Phone: Instead of having you business line forwarded to your cell phone, have your employees handle the calls. Also use a voicemail that you can check when your return or at your convenience while away.
  6. Alert Clients You Will Be Away: For those clients you work with personally, alert them you will be unavailable for awhile. It is helpful if you extend the “unavailability” dates you give them by a day or two on each end. That way, those who call at the last minute before you leave won’t really be doing so, and you will also have a chance to catch up after you return before a flood of business calls come in.

You need to bring all your important business contacts and keep track of things through Internet and phone while away, but you must also balance that need with the need to make your vacation a time of rest and diversion. Otherwise, it’s just business as usual via long-distance methods.

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